Hosting a party outside takes just a few extra steps to ensure success. JHM Event Group handles every aspect of gorgeous gatherings, from the florals to the photography, so owner Joseph H. Moussa could throw a whole summer’s worth of unforgettable backyard BBQs in his sleep (Warning: Do not attempt!). Here’s his insight.
Get the Invite Right
Along with the obvious date, time and location, try to stock your invitation with useful intel as to the nature of the event, like whether bathing suits might come into play, and when food will be served.
The best time for a summer gathering tends to be in the evening, as temperatures and the sun begin to descend. If full sun and hot weather are part of the plan, Moussa recommends to be sure food is in a shaded area or, he says, rent a tent to make sure there’s respite from the heat.
Create a Seamless Setup
Scouring the house for barstools and dining chairs to drag outside might be perfectly adequate, but if you’re planning something more formal or guests will outnumber your seat stash, consider a local rental company. Chairs and even tables may be cheaper than you think.
Arranging a couple of speakers throughout the space will keep the vibe of your summer playlist consistent. “Testing your speaker system prior to guest arrival is also a must,” says Moussa.
A pro tip that will make you feel extremely poised: “Have your bar set up at minimum 30 minutes before your guests are scheduled to arrive,” he says. Someone’s bound to be early, and you’ll be able to make them feel comfortable while you take care of a few finishing touches.
Tips on Getting Tipsy
Consider what your guests prefer when you stock your bar, be it hard liquor and/or beer.
Everyone loves the attractive and refreshing seasonal drink, showing off fruit and herb elements in a beverage dispenser. Moussa’s favorite: freshly made strawberry basil lemonade (snag his recipe here!). “It’s refreshing for everyone and those seeking a little alcohol can add a splash of vodka or rum for an additional kick.”
Running out of ice is a disaster you can avoid by stocking side coolers specifically with ice, while Moussa goes for portable ice makers to keep the cubes coming.
Keep Bugs at Bay
For being so tiny, mosquitoes have a massive knack for ruining outdoor experiences. Moussa is way ahead of the game with advice on planting natural repellents in your space: “Consider adding lavender, marigolds, citronella grass, rosemary
and basil plants to your outdoor landscape.” In addition to natural defenses, providing bug spray for guests is a thoughtful gesture.
“We love lighting an abundant amount of citronella candles around the space,” Moussa adds, a third front in the bug war. “Once the sun goes down it’s a fantastic way to not only keep the bugs away but create some mood lighting!”
All-Important Eats
Keeping hot food hot and cold food cold is the central challenge, and Moussa advises chafing dishes and ice. Inflatable ice buffets, trays or clear totes filled with ice can keep salad from wilting and cheese from sweating in the heat. “If you go this route,” he says, “line the containers with linen to match your décor for an elevated look.”
Grilling gets that classic summer scent of BBQ trickling through the neighborhood, but absent a grill, you can serve piping-hot pulled pork, chicken or meatballs from a slow cooker for the same savory satisfaction.
Moussa’s favorite food items with the longevity for long summer soirées include hummus, guacamole, salsa, bean and pasta salads and summer greens. Skewers such as Caprese salad, chicken satay and fruit salad are easy to put together in advance and refill through the evening.
Light It Up
Nice lighting and a few flowers quickly transform a space. Moussa’s little bud vases scattered around guest tables and the bar and food areas means you don’t need many flowers to add an inexpensive air of festivity.
As the sun sets, lighting is everything, and can come from candles, lanterns, tiki torches or strung-up bistro lights. Consider how to keep important areas (the bar) visible after dark.
The come-together coziness of a fire pit or chimenea introduces a lovely phase for an outdoor gathering, especially as summer slides into fall. “It’s also a great way to introduce additional snacks or dessert into the night,” Moussa points out. “Who doesn’t love a good s’more?”
A Note on Neighbors
Got cool neighbors? Consider adding them to the guest list, for a couple of reasons. If they can make it, great. This could be a wonderful way to pool resources for extra seating or other party supplies you might need. “If they can’t make it,” says Moussa, “they’ll be far more tolerant of loud music the night of your party.”
Photo by Marco Calderon
Joseph H. Moussa of JHM Event Group
The Expert:
Joseph H. Moussa
Owner & Creative Director
JHM Event Group | jhmeventgroup.com
